Creating a Custom Journal Entry Query in SAP S/4HANA Cloud Public Edition

A finance expert with experience at Bloomberg provides a summary of the article. The article discusses creating a custom analytical query in SAP S/4HANA Cloud Public Edition based on the standard data source I_JournalEntryItemCube. The query allows for customization of fields, layout, and behavior in the query output, including defining rows, columns, and free fields, and configuring display options, sorting, and formatting. The article provides step-by-step instructions on how to create the custom analytical query.

A finance expert with experience at Bloomberg provides a summary of the article. The article discusses creating a custom analytical query in SAP S/4HANA Cloud Public Edition based on the standard data source I_JournalEntryItemCube. The query allows for customization of fields, layout, and behavior in the query output, including defining rows, columns, and free fields, and configuring display options, sorting, and formatting. The article provides step-by-step instructions on how to create the custom analytical query.

Summary:

Creating custom analytical queries in SAP S/4HANA Cloud Public Edition can greatly enhance the depth and flexibility of financial reporting. The process involves leveraging the standard data source I_JournalEntryItemCube to create queries that can be tailored to specific business needs. This capability is particularly useful for breaking down journal entries by GL accounts and cost centers, allowing for more granular analysis.

Steps to Create a Custom Analytical Query:

1. Open the Custom Analytical Queries App:
- Navigate to the Custom Analytical Queries app (F1572) and click on "Create."

2. Define Query Parameters:
- Set the Query Name, Data Source (I_JOURNALENTRYITEMCUBE), and select "OK."

3. Configure General Settings:
- Fill in the parameters in the "General" tab, such as Label, Processing Effort, Runtime Extensibility, Handling, and Hide on Axis.

4. Select Fields:
- In the "Field Selection" tab, define the fields to be included in the query, specifying their role as rows, columns, or free fields.

5. Customize Display:
- Use the "Display" tab to configure the layout and behavior of the fields, including sorting, formatting, and adding additional elements like Restricted Measures, Calculated Measures, Converted Measures, Counters, User Input Filters, and Characteristic Structure Elements.

Example Use Case:

The article provides an example where a custom query is created to analyze expenses posted to G/L account 61400000 ("Training and Education") across multiple cost centers. This helps in distinguishing which department owns the expense, crucial for department-level spend control or management reporting.

Conclusion:

Creating custom analytical queries in SAP S/4HANA Cloud Public Edition offers a powerful way to gain deeper insights into financial data. By tailoring queries to specific business needs, organizations can enhance their reporting capabilities, improve decision-making, and drive operational efficiency.

References:

[1] https://community.sap.com/t5/enterprise-resource-planning-blog-posts-by-sap/custom-journal-entry-query-by-g-l-and-cost-center-in-s-4hana-cloud-public/ba-p/14076957