Uploading Attachments in SAP SuccessFactors Using OData API: A Step-by-Step Guide.

This article explains how to upload attachments in SAP SuccessFactors using OData API. The process involves creating an attachment object in the Attachment entity, making a POST operation to the Attachment entity's endpoint, and linking the attachment to the relevant entity. Pre-requisites include access to the SuccessFactors instance, required credentials, API URL, and identifying the entity where attachments are needed. The article also mentions an alternative method of achieving this via Integration Suite.

Introduction:

In today's digital world, managing HR processes efficiently is crucial for any organization. One of the essential aspects of HR management is dealing with attachments, such as resumes, offer letters, confirmation letters, payslips, appraisal letters, and tax certificates. SAP SuccessFactors, a leading Human Experience Management (HXM) software, offers various options to manage these attachments. This article focuses on uploading attachments in SAP SuccessFactors using the Open Data Protocol (OData) API.

Pre-requisites:

Before diving into the process, ensure you have the following prerequisites:

1. Access to your organization's SuccessFactors instance.
2. Required SuccessFactors credentials, including the necessary roles for the OData API.
3. Identify the API URL based on your SuccessFactors system data center.
4. Identify the entity where attachments are needed.

Step-by-Step Guide to Uploading Attachments using OData API:

Understanding the SuccessFactors Attachment Entity:

The Attachment entity in SuccessFactors serves as the primary repository for all attachments. To upload an attachment, you need to first create and upsert a record in this entity.

1. Create an Attachment Object:

To create an attachment object, you need to include all necessary fields in the request payload. The following fields are essential:

a. File name
b. Module
c. User ID
d. Viewable
e. File content

Here's a sample request payload:

```json
{
"__metadata": {
"uri": "Attachment"
},
"fileName": "Resume.pdf",
"module": "RECRUITING",
"userId": "XXXXXXXX",
"viewable": true,
"fileContent": "XJD+VGnuc......DRHujHew4FX"
}
```

1. Make a POST (or UPSERT) request:

After creating the attachment object, you need to make a POST (or UPSERT if using the SuccessFactors adapter) request to the Attachment entity's endpoint.

```bash
POST https://your-api-url/odata/v2/Attachment
Content-Type: application/json

{
"value": [your-request-payload-here]
}
```

1. Link the attachment to the relevant entity:

Once the attachment is uploaded, you need to link it to the relevant entity. The process for linking the attachment depends on the entity type.

Alternative Method: Integration Suite:

SAP SuccessFactors also offers an alternative method to upload attachments via the Integration Suite. For more information on this method, refer to [1].

Conclusion:

Uploading attachments in SAP SuccessFactors using OData API is a straightforward process. By following the steps outlined in this article, you can efficiently manage attachments and streamline your HR processes.

References:

[1] SAP Community. (2021, March 12). Upload attachments in SuccessFactors using OData API and Integration Suite. Retrieved from https://community.sap.com/t5/human-capital-management-blogs-by-members/upload-attachments-in-successfactors-using-odata-api-and-integration-suite/ba-p/13574887