OpenText VIM: Streamlining Invoice Approval Process with Customizable Configurations

OpenText VIM's invoice approval process allows for multi-level approval for PO and Non-PO invoices, with configurable process types and chart of authority. Important roles include coders, requesters, approvers, and AP processors. Approval can be handled at two stages: DP processing or after conversion to a parked invoice. Configuring process types and chart of authority is necessary for setting up the approval workflow.

OpenText Vendor Interface Management (VIM) is a powerful tool that facilitates the automation of various procurement processes, including invoice approval. This article delves into the intricacies of OpenText VIM's invoice approval process, focusing on its multi-level approval capabilities for both purchase orders (POs) and non-purchase orders (Non-POs).

The OpenText VIM invoice approval process offers configurable process types and a chart of authority, ensuring a well-defined and efficient approval workflow. Key roles involved in this process include coders, requesters, approvers, and AP processors.

Approval processes in OpenText VIM can be handled at two stages: document processing (DP) or after conversion to a parked invoice. Configuring process types and chart of authority is essential to set up the approval workflow effectively.

At the DP processing stage, approval workflows can be initiated by clicking the 'Submit for Approval' option. The process type needs to be configured accordingly for approval to occur during this stage. Approval workflows can be delayed by sending invoices to AP processors first.

After conversion to a parked invoice, appropriate parking reasons must be provided. Create parking reasons if required, and based on the parking reason, the approval workflow will be initiated. Approval workflows can be triggered by changing the parking reason.

To configure process types, create a new process type for approval when required during the DP processing stage. Define the process type using the provided steps.

In conclusion, OpenText VIM's invoice approval process offers a robust and flexible solution for managing invoice approvals efficiently. By understanding the various configuration options and roles involved, organizations can streamline their approval processes, reduce manual errors, and ensure compliance with their procurement policies.

[1] https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/opentext-vim-invoice-approval-process-and-chart-of-authority/ba-p/13239440